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Official Records and Legislative Services

Mission Statement

The Official Records and Legislative Services Department is the custodian of the City's current and historical knowledge. It is our mission to receive, organize, maintain, preserve, and disseminate this knowledge. We strive to do this accurately, effectively, and efficiently. Also, the Department coordinates the City's legislative and grants programs in efforts to optimize funding opportunities. We are committed to fulfilling this mission by keeping abreast of current issues, cutting red tape, and going the extra mile to provide quality service to our customers.

Department Overview

Official Proceedings Management - Processes items presented to the City Council for official action and follow-up. Prepares a written summary of official proceedings and actions taken by the City Council and board members. Provides staff and resources to prepare required ads for publication and notification to property owners of possible changes concerning their property. Ordinances and resolutions are distributed under this function.

Records Management - Coordinates retention and destruction of official records, includes cemetery, document processing, and microfilming. This function includes maintenance of the City Code and distribution of supplements. Part of this program is to provide information to other departments, citizens, etc. by searching City records. An integrated document management system captures official City documents, minutes, and agendas in an electronic format for Citywide access, establishes workflow for processing the agenda, and facilitates research.

Property Assessments, Code Enforcement and Liens - Assesses property owners for improvements, imposes code enforcement fines and files liens.

Election - Establishes the election schedule for municipal elections, and coordinates election activities with the supervisor of elections. In addition, two employee elections, Pension Advisory Committee and Civil Service Board, are handled under this program.

Legislative/Lobbyist - Coordinates the City's priorities and appropriation requests with federal and state lobbyists, and tracks proposed legislation through both House and Senate. It also provides the staff and resources to coordinate the City's priorities and serves as liaison with lobbyists, Florida League of Cities, and legislators.

Grant Writing - Distributes grant information to staff and coordinates all grant-related activities for the City.